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Buffalo Titans Basketball

Privacy Policy

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Effective Date: October 8, 2026

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1. Introduction

Buffalo Titans Basketball ("Buffalo Titans," "we," "us," or "our") is committed to protecting the privacy and personal information of our players, parents, guardians, coaches, and website visitors.

This Privacy Policy explains how we collect, use, store, protect, and share personal information through our website, www.buffalotitans.com, and in connection with our basketball development programs, travel teams, training sessions, camps, clinics, tournaments, and other organizational activities.

Our website uses Wix Forms, Wix Events, Wix Payments, and HubSpot to support registration, communication, event management, payment processing, and email marketing.

2. Information We Collect

We may collect the following information when individuals visit our website, complete registration forms, subscribe to our mailing list, register for events, make payments, or communicate with Buffalo Titans.

Parent and Guardian Information

  • Full name

  • Email address

  • Phone number

  • Mailing address

  • Emergency contact information

  • Registration and payment records

Player Information

  • Player name

  • Date of birth and age

  • Grade level and school

  • Basketball experience and participation history

  • Team and program enrollment

  • Emergency contact details

  • Medical conditions, allergies, or other health-related information when voluntarily provided and reasonably necessary for participation and safety

Mailing List and Marketing Information

  • Subscriber name

  • Email address

  • Subscription preferences

  • Signup information

  • Email engagement information, such as opens and link clicks, when tracking is enabled

Website and Technical Information

Our website and authorized service providers may automatically collect:

  • IP addresses

  • Browser and device information

  • Pages visited and website interactions

  • Cookies and similar technologies

  • General website performance and usage information

We seek to collect only information reasonably necessary to operate our programs and services.

3. How We Collect Information

Buffalo Titans collects information through several methods.

Wix Forms

We use Wix Forms to collect information submitted through registration forms, contact forms, inquiries, and other website submissions.

Wix Events

We use Wix Events to manage registrations for basketball camps, clinics, tournaments, training sessions, and other organizational events. This may include attendee information, registration details, and payment status.

Wix Payments

We use Wix Payments to process registration fees, event fees, and other payments made through our website.

HubSpot

We use HubSpot to collect mailing list subscriptions, manage email contact lists, and distribute marketing and informational communications.

When an individual subscribes to our mailing list, we may collect their name, email address, subscription preferences, and related signup information.

HubSpot may also process information about email delivery and engagement, such as whether a message was opened or a link was clicked, depending on the features and tracking settings enabled.

Subscribers may unsubscribe from marketing emails at any time using the unsubscribe link provided in those messages.

Direct Communications

We may also collect information when parents, guardians, coaches, or participants contact us through email, telephone, or other authorized communication channels.

Automatic Website Collection

Certain technical information may be collected automatically through Wix and any enabled website analytics, marketing, or security tools.

4. How We Use Personal Information

Buffalo Titans may use collected information to:

  • Register players for basketball programs, training, camps, clinics, and tournaments.

  • Organize teams, training groups, and events.

  • Communicate with parents, guardians, players, and coaches.

  • Process registration fees and other payments.

  • Provide schedules, cancellations, and program updates.

  • Maintain emergency contact and safety information.

  • Administer player participation and program operations.

  • Improve our website, programs, and services.

  • Communicate upcoming registration opportunities and organizational announcements.

  • Manage mailing lists and distribute marketing emails to subscribers.

  • Maintain necessary administrative and financial records.

  • Comply with applicable legal requirements.

Buffalo Titans does not sell or rent player or family contact lists to third-party marketers.

5. Children's Privacy and Parental Consent

Buffalo Titans serves youth basketball players and recognizes the importance of protecting children's personal information.

Website registration, payment, and information-submission features are intended to be completed by parents, legal guardians, or other authorized adults.

Children under the age of 13 should not independently submit personal information through our website.

Where required by the Children's Online Privacy Protection Act (COPPA), Buffalo Titans will provide appropriate notice and obtain verifiable parental consent before collecting personal information directly from children under 13.

Parents and legal guardians may contact Buffalo Titans to request access to, correction of, or deletion of their child's personal information, or to request that further collection or use stop, subject to applicable legal requirements.

We do not knowingly use children's personal information for behavioral advertising.

6. Player Photographs, Videos, and Media

Buffalo Titans may photograph or record practices, games, training sessions, tournaments, camps, and other basketball activities.

Photographs and videos may be used for:

  • Buffalo Titans website content

  • Social media posts

  • Program announcements

  • Promotional and recruiting materials

  • Player and team recognition

  • Educational or basketball development content

Buffalo Titans seeks appropriate parent or guardian authorization before using identifiable images of minor participants for promotional purposes.

Parents or guardians who do not wish their child's image to be used for promotional purposes should notify Buffalo Titans in writing.

We will make reasonable efforts to honor these requests for future use and remove previously published content under our control when appropriate.

Media authorization may also be addressed through separate registration forms or participation agreements.

7. Sharing of Information

Buffalo Titans may share personal information with authorized individuals or service providers when reasonably necessary to operate our programs and communicate with families.

These may include:

  • Coaches and authorized program administrators

  • Tournament and league organizers

  • Wix and its authorized service providers

  • HubSpot for mailing list management and email marketing

  • Payment processing partners

  • Insurance providers when necessary

  • Emergency medical personnel when necessary

  • Government or legal authorities when required by law

HubSpot may process subscriber information on behalf of Buffalo Titans to support mailing list management and email communications.

We seek to limit information sharing to what is reasonably necessary for the intended purpose.

We do not sell or rent personal information collected through our programs to outside marketers.

8. Payment Processing and Financial Information

Buffalo Titans uses Wix Payments to process registration fees, event fees, and other payments made through our website.

When making a payment, users may be asked to provide billing information, payment card details, and other information necessary to complete the transaction.

Payment information is processed through Wix Payments and its authorized payment processing partners, subject to their applicable security practices and privacy policies.

Buffalo Titans may have access to transaction details, including payment amounts, transaction dates, payment status, and associated registration information, for accounting, refunds, and administrative purposes.

Buffalo Titans does not independently store complete credit card numbers or card security codes.

For more information about Wix's handling of personal information, visit:

https://www.wix.com/about/privacy

9. Website Hosting, Cookies, and Analytics

Our website is hosted through Wix, which provides website infrastructure, data storage, registration tools, event management, and payment functionality.

Wix, HubSpot, and other enabled website services may use cookies or similar technologies for purposes such as:

  • Maintaining website functionality

  • Supporting security

  • Processing registrations and transactions

  • Understanding website usage

  • Measuring marketing and email engagement

  • Improving website performance

Some cookies may be necessary for website operation, while others may support optional analytics or marketing functionality.

If HubSpot website tracking is enabled, HubSpot may collect information about website visits and interactions using cookies or similar technologies.

Visitors may manage certain cookies through their browser settings or available website cookie controls.

For additional information, visitors may review:

Wix Privacy Policy: https://www.wix.com/about/privacy

HubSpot Privacy Policy: https://legal.hubspot.com/privacy-policy

10. Data Security

Buffalo Titans takes reasonable administrative, technical, and organizational precautions to protect personal information from unauthorized access, disclosure, alteration, or misuse.

Information collected through Wix Forms, Wix Events, Wix Payments, and HubSpot may be processed or stored using those providers' infrastructure and authorized service providers.

Access to sensitive player and family information is intended to be limited to authorized personnel who reasonably require it for program administration, communications, or participant safety.

Although reasonable safeguards are used, no electronic storage system or internet transmission can be guaranteed completely secure.

11. Data Retention

Buffalo Titans retains personal information only as long as reasonably necessary to:

  • Administer basketball programs and events

  • Maintain participation and financial records

  • Manage mailing list subscriptions and communication preferences

  • Meet insurance and legal obligations

  • Resolve disputes

  • Support legitimate organizational operations

When information is no longer reasonably required, Buffalo Titans will take appropriate steps to delete or securely dispose of it, subject to applicable legal requirements.

12. Communications, Mailing Lists, and Email Marketing

Buffalo Titans uses HubSpot to manage mailing list subscriptions and send marketing and informational emails.

Individuals who subscribe to our mailing list may receive communications regarding:

  • Titans Development Program registration

  • Basketball training opportunities

  • Travel team announcements

  • Camps, clinics, and tournaments

  • Special events and organizational news

  • Other Buffalo Titans programs and opportunities

We may collect and maintain subscriber names, email addresses, subscription preferences, and email engagement information through HubSpot.

Unsubscribing

Subscribers may opt out of marketing emails at any time by clicking the unsubscribe link included in those messages or by contacting Buffalo Titans directly.

We will honor unsubscribe requests in accordance with applicable law.

Unsubscribing from promotional emails does not necessarily prevent essential communications relating to an individual's active registration, payment, program participation, or safety.

Third-Party Email Services

HubSpot may process and store information in accordance with its applicable privacy and data processing practices.

For additional information, please review HubSpot's Privacy Policy:

https://legal.hubspot.com/privacy-policy

 

13. Your Privacy Rights

Parents, guardians, and other individuals may contact Buffalo Titans to:

  • Request information about personal data maintained by the organization.

  • Request corrections to inaccurate information.

  • Request deletion of personal information, subject to applicable requirements.

  • Withdraw optional marketing permissions.

  • Raise concerns regarding privacy or information security.

Buffalo Titans will review privacy-related requests in accordance with applicable law.

We may request reasonable verification of identity or parental authority before providing access to or deleting personal information.

14. Third-Party Websites and Services

Our website may contain links to external websites, social media platforms, basketball organizations, and other third-party services.

Buffalo Titans is not responsible for the privacy practices, policies, or content of websites operated by third parties.

Visitors are encouraged to review the privacy policies of external websites and services before providing personal information.

15. Changes to This Privacy Policy

Buffalo Titans may update this Privacy Policy periodically to reflect changes in our programs, website functionality, technology, or applicable legal requirements.

Updates will be posted on this page with a revised effective date.

When required by applicable law, additional notice or consent will be provided before material changes to our information practices take effect.

16. Contact Information

Questions, concerns, or requests regarding this Privacy Policy or the handling of personal information may be directed to:

Buffalo Titans Basketball

Website: https://www.buffalotitans.com

Email: buffalotitans@gmail.com

Mailing Address: 134 Elmsford Dr., West Seneca NY 14224

Buffalo Titans is committed to providing a safe, positive, and development-focused basketball environment while respecting the privacy of our players and families.

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